Skip to main content

Attendance at Offices for government employees



Attendance at Offices for government employees (West Bengal)

 GOVERNMENT OF WEST BENGAL


Finance Department


Audit Branch


No. : 6994-F Kolkata, the 3rd July, 1992


MEMORANDUM




Orders have been issued from time to time regarding punctuality in attendance of Government employees. In Finance Department No. 6470-F dated 28/05/87 it has been clearly stated that any employee coming more than 15 minutes after the scheduled time of attendance will be marked late. It has also been stated in the said memo that an employee may be allowed to sign the attendance register and record attendance within a maximum of 1 1/2 hours of the scheduled time of attendance. Any body coming thereafter will be marked absent.


1. In terms Notification No. 6959-F, Dt. 02/07/92 all offices under the Government of West Bengal with some exceptions shall remain closed on all Saturday and the hours of work (on working days) in such offices shall be from 10 a.m. to 5.30 p.m. with an interval of 30 minutes from 1.30 p.m. to 2 p.m. Accordingly, in such offices, an employee coming after 10.15 am will have to be marked late. Also, anybody coming after 11.30 am will have to be marked absent and will not be allowed to be on duty on that day unless he has been granted half-a-day's casual leave for the first half of the day. These instructions should be strictly followed.


2. All other instructions regarding maintenance and checking of attendance register, putting cross-marks for late attendance, early departure and absence, submission of daily return regarding punctuality of attendance to the M.I.C of the concerned deptt. And deduction of casual leave/other kind of leave (if necessary) for late attendance/ early departure as issued from time to time, shall, subject to the guidelines indicated in para 2 above, be strictly followed.


                                                  Sd/-N.Krishnamurti

                                                  Chief Secretary to the

                                           Government of West Bengal



*****************************************************


GOVERNMENT OF WEST BENGAL


FINANCE DEPARTMENT


Audit Branch 

Writers' Buildings, Kolkata-700 001


No. 10391-F Kolkata, the 13th December, 2000.


MEMORANDUM


In reiteration of all earlier orders, for improving accountability and efficiency in the administration, the Governor is pleased to decide in supersession of all previous orders in this regard that the following instructions be strictly adhered to for ensuring punctuality in attendance and prompt disposal of work by the State Government Staffs/Officers at all levels as well as Staffs/Officers working in different statutory bodies including local Self-Government Institutions, Autonomous Bodies and Corporations/Undertakings owned or substantially controlled by the State Government.


A. FOR STAFF AND OFFICERS ENGAGED IN OFFICE DUTY AS WELL AS THOSE WORKING IN HOSPITALS:


1. Every Staff/Officer shall sign the relevant Attendance Register noting both the time of arrival and the time of departure.


2. (a) In all categories of establishments, the grace period for signing the Attendance Register in the morning shall be 15 minutes after the scheduled time and Staff/Officers reporting for duty after this grace period shall be marked 'late'.


(b) Staffs/Officers may be allowed to sign the Attendance Register and record attendance upto and within 45 minutes of the scheduled time of attendance in the morning-Anybody coming thereafter will be marked 'absent' and will not be allowed to join duty on that day, unless he has been granted 'half-day' Casual Leave for the first half of the day.


Examples :


If the time for attendance in an office is 10.00 a.m. any Staff/Officer reporting after 10.15 a.m. will be marked 'late'.


Any employee whose duty is to start, say, at 8.00 a.m. will similarly be marked 'late', if he does not turn up within 8.15 a.m.


NOTE :


In places where attendance is recorded through a Card Punching System, the existing provisions may continue provided these do not exceed the relaxation as enjoyed in para 2(a) and 2(b) above of this Memorandum.


(c) Attendance Registers should be kept with a designated Officer from 15 minutes after the scheduled time of attendance to 15 minutes before the scheduled time of departure. The Attendance Register should be sent to the office where required 15 minutes before the scheduled time of departure so that the employees can put their signature in the departure column. At the scheduled time of departure 'cross marks' will be given against the names of those who have not signed in the departure column.



(d) No Staff/Officer shall leave office before closing hours without permission of the Controlling Authority i.e. the Head of Office as defined in Rule 5 (16A) of the W.B.S.R. Part-I.


(e) One day's Casual Leave or Compensatory Casual Leave shall be deducted from Casual Leave/Compensatory Casual Leave at the credit of a Staff/Officer for every three days late attendance in a calendar month. If a Staff/Officer has no Casual Leave or Compensatory Casual Leave to his credit, one day's 'Earned Leave' shall be deducted from the accumulated Earned Leave at his credit for every 3 (three) days late attendance. Departmental Secretaries and other Superior Officers shall ensure that proper procedures/mechanisms are devised to keep an account of deducted leave.


(f) In general, condonation of late attendance will not be allowed. In only extreme cases, if the Controlling Authority is satisfied that the delayed arrival of a Government employee in office has been due to dislocation of traffic, heavy rains or similar genuine and convincing circumstances over which the Government employee has no control, such delay may be condoned by the Secretary of the Department in the Secretariat Offices. Head of Directorate in Directorate Offices and the District Magistrate/Concerned District Level Officers in Regional Offices, provided such dislocation of traffic etc., is of general and very extensive in nature.


(g) (i) Normally, no Officers/Staff posted in a District shall leave Head Quarters.


(ii) If any Officer/Staff is required to proceed on leave on personal grounds, he/she shall obtain prior concurrence before departure.


(iii) Even when a Staff/Officer has to leave H.Q. on official duty, he/she shall have to obtain prior written permission from the District Magistrate/Concerned District Level Officer/Head of the Directorate/or Secretary of the Department as the case may be.


(h) All Heads of Offices shall maintain up-to-date Leave Register and keep in operation regular periodic checks.


(i )The Competent Authority may initiate disciplinary action against a Staff/Officer for persistent late attendance or persistent early departure from office without permission under the West Bengal Services (Classification, Control and Appeal) Rules, 1971.


(1) Staff/Officer of the Secretariat Department shall keep record of his daily performance in the Case Book *as provided in Section 22 of the West Bengal Secretariat Manual.* Staff and Officers of the Directorates, Regional Offices etc. shall maintain Case Book/Case Diary/Note Book for recording daily performance. They should record notes in these diary/books of their output with regard to allotted duties. Wherever applicable they should mention the issues handled, meetings attended, site inspection/inspection of sub-ordinate offices conducted etc. during the day. The performance of all employees must be checked regularly by superiors, and the performance of the Superior Officers shall also be checked similarly by the Competent Authority. The Departmental Secretaries are to ensure that the rule of the concerned 'Superior Officer' and/ or the Competent Authority is clearly notified and that they are made accountable.


* * Para 5.1.6 of Chapter I and Para 2 of Chapter VI of the revised Secretariat Manual may be consulted.



B. FOR THE STAFF/OFFICERS ENGAGED IN FIELD DUTIES :


Field Staff/Officers engaged in various field-duties/project works etc. must attend their place of work daily and shall submit a programme of work for every week to the Controlling Authority in advance and at the end of the week the detailed field-diary shall also be submitted to the Controlling Authority.


C. Every Department/Directorate should immediately issue detailed orders based on this circular incorporating specific instructions for any distinct characteristic/condition/cadre of the concerned Department/ Directorate for implementation of this order.


D. Every Department/Directorate must specifically identify the Officers to be held accountable for supervising the implementation of this order and related instructions. E. It shall be the duty of the concerned Departmental Secretary, Head of Directorate, Head of Regional Offices etc., Head of Hospitals and District Magistrates to see that these instructions are rigorously followed in all the offices for which surprise visits/inspection should be undertaken by the Departmental Secretary and other Superior Officers.


F. Performance of employees as well as Supervisory Officers shall be checked regularly by the Departmental Secretary, who will submit a fornightly report on all the aspects of this order to the Departmental Minister and the Departmental Minister may facilitate review of the performance of his Department every month. 

G. This order shall take effect from December 15, 2000.


                                                   Sd/-

                                             Manish Gupta 

                                        Chief Secretary to the 

                                   Government of West Bengal.


Labels:

Comments

Post a Comment

Popular posts from this blog

Corruption and Consequences

Corruption & Consequences   THE PREVENTION OF CORRUPTION ACT, 1988 ARRANGEMENT OF SECTIONS CHAPTER I PRELIMINARY SECTIONS 1. Short title and extent. 2. Definitions. CHAPTER II APPOINTMENT OF SPECIAL JUDGES 3. Power to appoint special Judges.  4. Cases triable by special Judges.  5. Procedure and powers of special Judge.  6. Power to try summarily. CHAPTER III OFFENCES AND PENALTIES 7. Public servant taking gratification other than legal remuneration in respect of an official act.  8. Taking gratification, in order, by corrupt or illegal means, to influence public servant.  9. Taking gratification, for exercise of personal influence with public servant.  10. Punishment for abetment by public servant of offences defined in section 8 or 9.  11. Public servant obtaining valuable thing, without consideration from person concerned in proceeding or business transacted by such public servant.  12. Punishment for abetment of offences defined in se...
Post a Comment
Read more

Casual leave and special Casual Leave

 Casual leave Rule  207 . A Government employee on casual leave is not treated as absent from duty and his pay during such leave is not interrupted. Casual leave shall not, however, be given so as to cause an evasion of the rules regarding (1) date of reckoning allowance - Rule 26; (ii) charge of office - Rule 28; or so as to extend the term of any leave beyond the time admissible by rule. (ii) commencement and end of leave - Rules 154, 158, 159 and 160; (iv) return to duty - Ditto; Appendix No. 10 Instructions regarding the grant of Casual Leave Note: 1. The Heads of Offices or the Heads of Departments when they themselves are the Head of Offices, may grant casual leave to the officers and staff under them, provided that where the question relates to the casual leave of the Head of the Office or the Head of the Department himself, sanction of the next higher authority to whom he is directly subordinate shall be obtained. The power to grant casual leave to subordinate officers...
Post a Comment
Read more

West Bengal Services (Duties, Rights and Obligations of the Government employees) Rules, 1980

West Bengal Services (Duties, Rights and Obligations of the Government  employees) Rules, 1980   1. Short title, application and commencement —(1) These rules may be called the  West Bengal Services (Duties, Rights and Obligations of the Government employees)  Rules, 1980.   (2) They shall apply to all employees ot die Government of West Bengal: Provided  that nothing in these rules shall apply to persons appointed to any All India Service and  members of the Police, and Jail Staff falling under the purview of the Jail Code.  (3) They shall be deemed to have come into force with effect from the 1st, day of June,  1980.   2. Definitions —In these rules, unless there is anything contrary to the context,—  (a) "appointing authority" in relation to a Government employee, means the  authority empowered to make appointment to the service or post held by him for  the time being;   (b) "Government" means t...
Post a Comment
Read more

Share of pension payable to the widow

Share of pension payable to the widow-amendment in DCRB Rule Government of West Bengal  Finance Department  Audit Branch: Pension Cell "Hemanta Bhawan" (Top Floor)  12,B.B.D. Baq(East).Calcutta-1 No.54-F(Pen)    Dated,Calcutta, the 13" January,1997. NOTIFICATION In exercise of the power conferred by the proviso to article 309 of the Constitution of India, the Governor is pleased hereby to make, with immediate effect, the following amendment in the West Bengal Services (Death-cum-Retirement Benefit) rules, 1971, as subsequently amended (hereinafter referred to as the said rules)- Amendment  In the said rules, for the Note below rule 104, substitute the following Note: "Note-(i) (a) Where the family pension is payable to more widows than one, the family pension shall be paid to the widows in equal shares. (b) On the death of a widow, her share of the family pension shall become payable to her eligible child: Provided that if the widow is not survived by any c...
Post a Comment
Read more

Foreign Tour by Government Employees

Foreign Tour by Government Employees   GOVERNMENT OF WEST BENGAL  HOME (P & AR) DEPARTMENT No. 974-PAR (Vig).      Kolkata, the 25th July, 2000 From : Shri Manish Gupta  Chief Secretary to the Government of West Bengal   To : The Principal Secretary/Secretary  Finance Department On careful consideration, it has been decided that henceforth the Cadre Controlling Authority (CCA), in the respective Government Department, will issue ‘Vigilance Clearance to the Officers belonging to the respective services for the following purposes: 'A' (i) For Granting NOC (No Objection Certificate) for obtaining of passports. (ii) For according permission to travel abroad either in a personal or official capacity. (iii) For awarding promotion. (iv) For recommendation of medal/award, and (v) For voluntary retirement/retirement.  The above will not apply in the following cases : 'B'  (a) Officers under suspension.  (b) Officers in respect of whom di...
Post a Comment
Read more

No. 6112 F (P2) dated 09.11.2023 List of holidays 2024

  No. 6112 F (P2) dated 09.11.2023  List of Public holidays 2024 In exercise of the power conferred by the explanation to Section 25 of the Negotiable Instrument Act, 1881 (XXVI of 1881), read with Government of India, Ministry of Home Affairs, Notification No. 20/25/56-pub(l) dated the 8" June, 1957, the Governor is pleased to declare the days as specified at List I below to be Public Holidays during the year 2024. 2. The Governor is also pleased to notify that the offices under the Government of West Bengal with the exception of the offices of the Registrar of Assurances, Kolkata and Collector of the Stamp Revenue, Kolkata shall be closed on the days as specified at List II below which are not declared to be public holidays, during the year 2024. 3. Further, the Governor is pleased to declare that the days as specified at List Ill may be observed as Sectional Holidays in the year 2024 for the employees of different communities mentioned against the day.
Post a Comment
Read more